Pick the target set

• Use any search or Smart Filter to collect the objects you want—mailboxes, groups, users, sites, anything.

Choose the action

• Update – set one or more properties to a new value.
• Remove – clear a property across all selected objects.
• Append – append a value.

Select your input style

• One-click edit – type the new value once; platform pushes it to every row.
• CSV upload – map columns to properties for per-object granularity.
• Conditional rule – “if property = X, then set property Y = Z.”

Build a dynamic template

• Insert placeholders such as {GroupName}, {OwnerEmail}, {LastActivityDate}; the engine merges real-time values for every recipient.

Pick the delivery mode

• Campaign – one-off or time-boxed series that tracks replies (“Is this site still needed? Yes/No”).
• Policy – always-on rule that fires when a condition matches (e.g., ownerless group detected, guest inactive > 90 days).

Send, track, close the loop

• Built-in response capture and reminders for Campaigns.
• Auto-log, throttle, and re-try for Policies.

Create the object with an expiry clock

• Spin up a site, group, mailbox, or guest account and set an explicit expiration date (or retention period like 30 days).

Automated lifecycle enforcement

• The platform tags the item with metadata—createdBy, expiresOn, and a unique lifecycle ID.

Smart reminders & escalation

• N−7 days: owners get a renewal link—extend or let it lapse.

One-click renewal or closure

• Owners can extend the life, convert to permanent, or confirm deletion; actions are instant and fully audited.